Region D DMERC Advisory Committee
Executive Committee
The Executive Committee will be composed of five members, including the Chair, Vice Chair, Past Chair, Secretary, and Treasurer. Each of the later shall hold office for one year to be elected annually.
If a vacancy occurs on the Executive Committee then the remaining members of the Executive Committee will appoint a qualified individual to fill the vacancy for the remainder of the term.
If a member of the Executive Committee should become ineligible under the terms outlined as qualifications for nomination, the Executive Committee will use discretion whether the person can complete the remainder of his or her term.
In addition, each Executive Committee member will serve as a liaison to a minimum of one A-Team.
Chair
The Chair shall be the Chief Executive Officer of the DAC. He/she shall, when present, preside over all meetings of the members and executive committee; he/she shall provide general management and direction of the business of the DAC, and shall have all powers ordinarily exercised and held by the CEO of a corporation. He/she is empowered to assign duties to members of the Executive Committee as may be necessary from time to time.
The Chair will sit on the DAC Chairs Committee. He/she will also serve as the ultimate communication vehicle to CIGNA or is responsible for follow-up on communication to CIGNA on assigned tasks.
The Chair will appoint each Executive Committee member to serve as Executive Committee Liaison to a designated A-Team(s).
Vice-Chair
The Vice-Chair shall in the absence of the Chair, perform all the duties of the Chair, and when so acting shall have the powers of the Chair.
Past Chair
The Past Chair shall work closely with the Chair and Vice Chair and attempt to create continuity to functions of the DAC, and shall prepare a specific list of items required of the incoming Chair. The Immediate Past Chair will serve as the Chair of the Nominating Committee in accordance with the Nominations / Elections Bylaws. The Immediate Past Chair will also conduct an A-Team Leaders and Executive orientation preceding the Fall elections.
Secretary
The Secretary shall be responsible to make certain that minutes of all meetings are prepared accurately, are reviewed appropriately, and are distributed in a timely manner. The Secretary shall work closely with the DAC’s operation group to make certain that communication with all parties is handled in an appropriate manner.
Treasurer
The Treasurer shall have responsibility for overseeing the financial operations of the DAC. He/she shall be responsible for reviewing financial records and endorsing all checks issued by the DAC. He/she shall work closely with the DAC’s operation group to make certain that dues are invoiced and received, and that DAC expenditures do not exceed dues receipts. The Treasurer shall work with the DAC’s operation group to create a yearly budget, which would be presented to the Executive Committee for review and adoption.
At the start of his/her term the Treasurer shall assure that the bank signature cards have been updated as appropriate.
A duty of the Treasurer shall be to follow-up on delinquent dues payments by contacting the responsible parties or by enlisting the assistance of other DAC participants.
Executive Director
The duties of the Executive Director shall be those usually performed by such officer. The Executive Director shall conduct the headquarters office of the DAC, keep accurate records of the DAC proceedings and activities, and serve as general custodian of the DAC documents and property. The Executive Director shall prepare all checks made in payment of DAC obligations and forward same to the Treasurer or other appropriate officer or officers for signature. The Executive Committee of the DAC shall be empowered to use the title of Executive Director as substitute to the title Executive Secretary at its discretion. This shall not imply any changes to the duties of said individual.
EXECUTIVE COMMITTEE LIAISON
Each member of the Executive Committee will serve as a liaison to a designated A-Team(s) as assigned by the Chair. The Liaison will work closely with the A–Team Leader to assure the integrity of the team and provide the Executive Committee with necessary information about the A-Team. The Liaison should make every attempt to participate in all conference calls of the A-Team he or she is assigned in order to carry out the aforementioned responsibilities.
The Executive Committee shall serve in an advisory position to the A-Team Leader and be the primary communication between an A-Team and the Executive Committee. The Liaison shall guide the A-Team Leader to assist him or her in the assumption of their leadership role.